ATTENTION EXHIBITORS

Only our Official Suppliers (Superior Show Services, Global Show Services, Inside Track) will contact you with regards to booth decor, electrical/banner requirements and Show Guide advertising. No other promotional, decorator or advertising company are authorized by the show.

Our Official Show Hotel (Sandman Hotel – Abbotsford Airport or Sandman Hotel – Abbotsford Suites) will NOT contact you.
Any emails or calls you receive regarding Show Hotels are NOT authorized and we do not recommend you responding as there are hidden fees associated with booking.

We do NOT sell any contact information.  Any emails or calls that you may receive with regards to purchasing a “list of contact names” whether vendors or consumers is FALSE.  These are out of country companies trying to solicit funds and they are not compliant with our Canadian CASL laws.  We do report them to the Canada Anti-Fraud Bureau (Spam Reporting Centre).

 

IMPORTANT FIRE and FACILITY REGULATIONS: All Exhibitors Must comply 

All Power Sport Vehicles and gasoline powered equipment on the show floor must only have:
¼ of a tank / 20 liters or less of fuel.

Vehicles will be checked during Move In and will not be allowed to enter the facility if the gas level exceeds 1/4 tank.
No propane on or in the vehicle is permitted.

Canopies, tents and large fabric backdrops must have a permanent label attached by the manufacturer indicating
conformance with CAN/ ULC S-109 or NFPA 701 “Flame Tests of Flame-Resistant Fabrics and
Films”. If this label is not present, you will be requested to remove the canopy.

Any Vehicle or Structure over 9.3m of roofed area will require an active smoke detector & fire extinguisher 2A10BC in the booth.

Please refer to the Exhibitor Kit for additional information for all Fire Regulations and Tradex’s Safety Guidelines.

Insurance
All Exhibitors must have General Commercial Liability insurance of a minimum of two million dollars prior to the show. The Exhibitor shall add the Licensor (8061246 Canada Inc.) as an additional insured and hold the Licensor harmless from any damage, expense or liability, to or in respect to any person, arising out of the Exhibitor’s occupancy of the said licensed space or anything or matter connected with such occupancy or the activities of the Exhibitor, its servants, agents or employees in conjunction therewith, whether or not such activities shall occur in the licensed space, the building or elsewhere. All exhibitors must provide the Licensor with proof of insurance 30 days prior to the show.

  • Exhibitor Kit

    2020 Exhibitor Kit  click link below:
    Exhibitor Kit Vancouver Motorcycle Show 2020
    For more information please contact our office 403-457-1080

  • Exhibitor Badges and VIP Tickets

    For more information please contact our office at 403-457-1080

  • Superior Show Services - Official Decorator and Material Handling

    Superior Show Services is the recommended decorator for the Vancouver Motorcycle Show

    Important:  All exhibitors are required to have suitable floor covering for their booth space.  If you do not have your own floor covering, please contact Superior Show Services to make arrangements for carpet rental.

    Please Note:  ONLY approved floor tape is to be used please check with Show Management

    In addition to carpet rental, Superior Show Services also offers furniture rental, drapery, booth decor, as well as custom booth design services to help you stand out in the crowd.

    ORDER FORMS – click link below Order by Jan 10, 2020 
    Superior Show Services Exhibitor Order Forms Vancouver Motorcycle Show 2020

    https://www.superiorshow.com/ordering/ 
    Event ID: vancouver
    Password: 12426

    Superior Show Services
    ph: 1-888-417-4449
    email: info@superiorshow.com 

  • Sandman Abbotsford - Show Hotels

    SHOW HOTEL –  Two options for Hotel Properties
    $124.00 room rate
    Booking date:  January 3, 2020

    Sandman Abbotsford Airport Hotel & Suites – by High Street Mall
    3010 Mount Lehman Rd,
    Abbotsford, BC V4X 2N1
    Denny’s Restaurant in hotel
    Call to book: 604-859-7263  Group #97543  Vancouver Motorcycle Show

     

    Sandman Suites Abbotsford – Downtown Abbotsford 
    32720 Simon Avenue,
    Abbotsford, British Columbia V2T 0B8
    Rooms include in-suite kitchens and washer & dryers
    Located next to Moxie’s Restaurant and Denny’s Restaurant adjacent to hotel
    Call to book: 604-556-7263  Group #162030  Vancouver Motorcycle Show

     

     

     

  • Global Convention Services - Electrical/Banner Hanging and Wired Internet

    Electrical/Banner Hanging
    Global Convention Services
    to order electrical, lighting, plumbing sign/banner hanging or wired internet
    ph: 604-851-0224
    abbotsford@globalconvention.ca

    2020 order forms VMS – Global Convention Electrical Banner Rental kit

    Order Due Date January 8, 2020 

     

     

  • Exhibitor Parking Tradex

    WestPark manages the parking operations for TRADEX and offer pre-purchased passes for exhibitors and attendees.
    Multiple day passes, as well as single day passes can be pre-purchased, which provide in-and-out privileges.
    They also offer same day parking services on site each day of the event by purchasing a parking pass from one of the numerous electronic pay stations.
    The pay stations accept Visa, Master Card, American Express, Apple Pay and Google Pay, as well as coin (exact change please).
    https://www.fvtradex.com/parking-pass-form

    Click on the link below to review the parking pass option you wish to purchase, as you will then be directed to their purchase page.
    https://westpark.com/partner.php?page_id=40&id=7

    Contact the West Park Guest Services Department at 604-669-7275 if you have any questions, or by e-mail at guestservices@westpark.com .

  • SHOW GUIDE AD BOOKING

    SHOW GUIDE INFORMATION

    Show Guide Producer:  Inside Track Communications

    The 2020 Motorcycle show guides will be full size colour magazine packed with new motorcycle and accessory information, show maps and schedules plus tips for all riders. The guides have become an anticipated compliment to the show and product of lasting value to the consumers in attendance.

    Advertise in one specific show guide or reach all four shows at a great package price and communicate with the consumers that need your product.

    All ads must be booked by December 16, 2019
    All material must be submitted by December 23, 2019
    Click below for pricing and specs:
    Motorcycle Shows Official Show Guide Information

    For more information on advertising in the official show guides of the Calgary, Edmonton, Vancouver and Toronto  contact  DAVID WEBER @ INSIDE TRACK COMMUNICATIONS INC.  •  INSIDETRACKNEWS.COM

    INSIDE TRACK MOTORSPORT NEWS  •  INSIDE MOTORCYCLES  •  MX AND OFF-ROAD
    TEL: (519) 869-4969
    EMAIL David@InsideTrackPublications.com
    CELL: (416) 938-7223
    FAX: (416) 962-7208

  • Exhibitor Insurance

    As an exhibitor participating in the Vancouver Motorcycle Show, you must have adequate Liability Insurance with a minimum $2,000,000 limit to protect the Exhibitors, the attending public, the show organizer and yourself.  Our insurance policy does not extend coverage to any exhibits and requires you to submit a Certificate of Insurance upon receipt of the exhibitor’s manual

    There are (2) ways to arrange the required Insurance:

    OPTION #1: SINGLE EVENT INSURANCE
    Power Sport Services has appointed Exhibitor Insurance.com as the recommended Insurance contractor for exhibitors.
    Order directly online at www.exhibitorinsurance.com 
    Click on Order Insurance tab at top of the badge
    Event Name: Vancouver Motorcycle Show
    Event City: Abbotsford
    Organizer Name: Power Sport Services

    Brokers Trust Insurance Group
    Tel: 905-695-2971 / Toll Free: 866-836-9066 / Fax: 905-760-2260
    Website: www.exhibitorinsurance.com

    OPTION #2: YOUR OWN INSURANCE
    Contact your own Insurance Company, request a certificate of Insurance with the following requirements below:

    • Power Sport Services listed as an additional insured.
    • Dates of the show: 1/22/2020 – 1/26/2020 (includes move in and out dates)
    • Comprehensive General Liability of $2,000,000
    • Bodily Injury and Property Damage Liability subject to a maximum $1,000 Deductible.
    • Products and Completed Operations Liability
    • Contingent Employers Liability
    • Broad form Property Damage
    • Cross Liability clause
    • Severability of Interest Clause

    Your understanding and compliance with this requirement, is greatly appreciated!
    Please provide proof of insurance by: December 20, 2019

  • Lange Transportation - Official Carrier of the Motorcycle Shows

    Lange Transportation is the official transport company of The Vancouver Motorcycle Show.
    They can help you with all your freight and shipping needs.
    Book by December 20, 2019

    Click link below:
    Vancouver TransportationMOS203

    Lange Transportation
    Kelly Freeman kellyf@langeshow.com

    Tel: 905.362.1290 / Toll Free: 800-668-5687 / Fax: 905-362-1285
    website: www.langeshow.com